Please e-mail AP HELP for any questions regarding vendor payments.
The Accounts Payable Department is responsible for processing all District payments other than payroll payments. This includes all payments to vendors and employee reimbursements for uniforms, travel, etc.
An Accounts Payable payment can be processed only upon completion of the following activities:
1. A Board Approved Purchase Order (PO)
2. A Good Receipt (GR) for any completed goods or services
3. An Invoice Receipt (IR) entered by Accounts Payable Department
Accounts Payable Checks are printed Thursday of each week. All checks are mailed by Friday of each week.
Checks cannot be picked up directly from the Accounts Payable Department.
ACCOUNT PAYABLE STAFF DIRECTORY by assignment:
Connie Thomas - Vendors A-L
VACANT - Vendors M-R
Ola Abram - Vendors S-Z
Velma Irwin - CNS Vendors
Rena Morris - Employee Reimbursements, Custodial, Utilities, Dell, All Other
Kevin Hamilton - Utilities, Custodial, All Other
Accounts Payable Forms:
Expense Reimbursement Form 51 cents (effective 01.01.11)
Expense Reimbursement Form 55.5 cents (effective 07.01.11)
Mileage Log
for prompt payment:
- Complete ALL yellow highlighted fields
- Include the appropriate purchase order number for your reimbursement
- Make sure your supervisor/principal has signed and dated the form
- Attach all related receipts
Important Deadlines:
Daily/Weekly:
Goods Receipts (GR's) are completed on SAP for all completed goods and services.
All Employee Expense Reimbursements for travel that has completed have been submitted to Accounts Payable.
Monthly:
Goods Receipts (GR's) are completed on SAP for In-District mileage for current month.
All Employee Expense Reimbursements for In-District mileage have been submitted to Accounts Payable.