Please e-mail Purchasing HELP for any questions regarding vendor setup or purchase orders.
The Purchasing Department operates as the exclusive authority to obligate the District for Goods and Services under Policy D-14. All purchases are reviewed for quality, quantity and kind of material to ensure compliance with the Board approved authorizations, Competitive Bidding Act and Board Policy. As required, the Purchasing Department will prepare RFQ (Requests for Quotation) or RFP (Requests for Proposals) for purchases in excess of $50,000 annual purchases.
Orders, commitments or purchase requisitions (PR) by any other employee are not binding on the District and will result in the review by Management for the Illegal Purchase (IP) if the Purchase Order (PO) is not completed BEFORE receipt of the goods or services.
The Vendor Application Form is available by clicking
VENDOR APPLICATION FORM. The W-9 form on the back MUST be provided also. All requests are reviewed for contractor/employee classifications as well as in appropriate vendor/employee relations.
PURCHASING STAFF DIRECTORY by assignment:
Jane Farmer- Elementary Schools
Steve Reid- CNS, Middle Schools, High Schools, General RFQ's
Carol Hughes - Travel, reimbursements and transportation
Terry Spencer - Adminstration Building, Maintenance and Athletics
Marti Sawyer- Technology, Copiers, Techology RFQ's and Daily Operations
Sam Bogle - Bonds, Custodial Contracts, CBAS RFQ's and Illegal Purchases
Purchasing Forms/Information:
RFQ/RFP/BID Process
VENDOR APPLICATION
Prime Vendor - BOE (Board of Education) approved vendors under contract, established by the Purchasing Department via formal procurement process.
Approved Vendor - BOE approved list of vendors used most commonly to provide textbooks and documented sole source items.
Confirmation Purchase Order - Request for PO AFTER the receipt of goods or services. This is in violation of Oklahoma State Law and BOE Policy.
Important Deadlines:
September 7, 2012 encumbrance deadline for September 19, 2012 Board Meeting for ARRA Final Year encumbrance deadlines for September 30th filing deadine.
February 29, 2012 Federal Program and Other purchases encumbrance deadline.