Purchasing

Please e-mail Purchasing HELP for any questions regarding vendor setup or purchase orders.


The Purchasing Department operates as the exclusive authority to obligate the District for Goods and Services under Policy D-14.  All purchases are reviewed for quality, quantity and kind of material to ensure compliance with the Board approved authorizations, Competitive Bidding Act and Board Policy.   As required, the Purchasing Department will prepare RFQ (Requests for Quotation) or RFP (Requests for Proposals) for purchases in excess of $50,000 annual purchases.   


Orders, commitments or purchase requisitions (PR) by any other employee are not binding on the District and will result in the review by Management for the Illegal Purchase (IP) if the Purchase Order (PO) is not completed BEFORE receipt of the goods or services.


The Vendor Application Form is available by clicking VENDOR APPLICATION FORM.   The W-9 form on the back MUST be provided also.    All requests are reviewed for contractor/employee classifications as well as in appropriate vendor/employee relations.


PURCHASING STAFF DIRECTORY (Please click on name to e-mail directly): 

Marva Williamson 587-1042

Billy McMeans 587-1049

Steve Reid 587-0063
 
Carol Hughes 587-1052

Terry Spencer 587-1047

Marti Sawyer 587-1046

Sam Bogle 587-1041

PURCHASING STAFF ASSIGNMENTS (Click here to see)
 
PURCHASING FORMS/INFORMATION:

PRIME VENDOR INFORMATION

VENDOR APPLICATION

NO KICKBACK AFFIDAVIT

REQUEST FOR QUOTATIONS AND/OR PROPOSALS (RFQ/P) AND INVITATIONS TO BID (ITB) REQUEST



PURCHASING GUIDELINES FY2013-2014

13-14 Technology Purchasing Guide (revised 4.22.2014)

TECHNOLOGY PURCHASING REQUEST FORM

Prime Vendor
- BOE (Board of Education) approved vendors under contract, established by the Purchasing Department via formal procurement process.

Confirmation Purchase Order - Request for PO AFTER the receipt of goods or services.  This is in violation of Oklahoma State Law and BOE Policy.

IMPORTANT DEADLINES:


The District’s FY2014 Purchasing Cut-Off has been set for February 28, 2014. All PRs must be entered and released SAP by this date. Budgets will be swept on March 1, 2014.