All having a claim against the Oklahoma City Public School District I-89 are notified that all invoices and required documentation pertaining to an approved purchase order for services rendered or goods or materials delivered pursuant to that purchase order must be recorded with the Encumbrance Clerk of the district on or before August 19, 2014 covering all debts now unpaid and incurred during the period of the prior fiscal year beginning on July 1, 2013 and ending on June 30, 2014 or the claim upon which the invoice or purchase order is based shall be void and forever barred.

Scott Randall

District Encumbrance Clerk

This section shall not permit the incurring of new indebtedness chargeable to the appropriation account of the immediately preceding fiscal year. (70-5-187)

Purchasing Cut Off
The District’s FY2014 Purchasing Cut-Off has been set for February 28, 2015. All PRs must be entered and released SAP by this date. Budgets will be swept on March 1, 2015.
Annual Reports

Audit Reports

FY2013 Report of Audit of Financial Statements

To view prior year audit reports click more.


Budget Reports

FY2015 Budget Report

To view prior year audit reports click more.

State Formula Funding

Please click here to e-mail SAP HELP
for any questions regarding SAP or SAP Passwords.

OCAS Oklahoma Cost Accounting System

Please e-mail OCAS HELP for questions regarding OCAS codes and validations.

OCAS (Oklahoma Cost Accounting Systems) is the SDE (State Department of Education) mandated coding system for all Oklahoma Public Schools.  SDE provides an Annual Manual each year as well as periodic valudation rules that determine allowable combinations between the various components of OCAS (such as Function combinations with Program and Subject codes).

Please click on link for latest releases:

FY2015 OCAS Manual

Current OCAS Edit Checks

SAP OCAS Mapping

SDE OCAS Coding Obstacles


September 1:  SDE Deadline for Annual reporting of District Revenue and Expenditures (All Funds)

October 1:  SDE Deadline for submitting FY 2015 Estimate of Needs